Run the workshop day
See what is happening, who is on it and what is coming next.
Live workshop board
Every job from booked to invoiced on one board, colour-coded by status and priority. Drag a job to another bay or technician and everyone sees it straight away.
Jobs and work orders
One record per job with the customer, vehicle, technician, bay, labour, parts, notes, photos and history. No paper job card to lose.
Scheduling and capacity
Book against real bays, technicians and leave, not just an empty time slot. Clashes are flagged before they happen and suggested times fit the resources a job needs.
More on scheduling →Online booking
Customers request a time from your booking page or website. You review each request with the customer and vehicle history beside it, then approve it in one click.
Courtesy vehicles
Keep track of your loan cars: which are out, who has them and when they are due back, so a customer is never promised a car that is not there.
Multiple sites
Run more than one workshop from one account, with each site keeping its own bays, team and bookings.
In the workshop
Built for mechanics, so the day-to-day jobs take seconds.
Mechanic workflow on phone and tablet
Mechanics see their own jobs, start and pause work, record time and parts, add photos and notes, and finish the job without leaving the car.
Vehicle inspections
Digital checklists with OK, Attention and Fail for each item, notes and photos. Anything flagged goes to the office and can be added to the quote in one click.
More on inspections →Timesheets and labour time
Labour time is recorded on the job as the work happens, so what you quote, what you charge and what was actually spent can be compared.
Warranty tracking
Record warranty on parts and work against the job and vehicle, so a return visit starts with the facts.
Compliance records
Keep the documents and records your workshop needs to hold with the job and vehicle they belong to.
Customers and vehicles
Know who you are dealing with and keep them in the loop.
Customer records
Contact details, preferences, vehicles, past jobs and unpaid invoices in one place, searchable in a moment.
Vehicle history
Every job, inspection, photo and service on a vehicle, with service-due reminders so you know when it is due back.
Customer portal
Customers see the status of their job, approve quotes, view invoices and pay, and book their next visit from their phone, like tracking a delivery.
Email and SMS updates
Booking confirmations, approval requests, ready-for-collection messages and service reminders go out automatically, in the way each customer prefers to be contacted.
Service reminders
Bring regular customers back with reminders based on when their vehicle is next due.
Quotes, invoices and payments
Get from approved work to paid without retyping anything.
Quotes with customer approval
Build a quote from labour and parts. The customer approves or declines each line online, so extra work only goes ahead when it has been agreed.
More on quotes and invoices →Tax invoices with GST
Invoices show your business details, GST worked out for you and Australian date formats, and open as a clean page you can print or save as a PDF.
Payments and cash register
Record payments against invoices, take card payments online once a payment provider is connected, and reconcile the day with a cash register.
Labour rates
Set your labour rates once and use them across quotes and jobs.
Accounting connection
Connect to Xero or MYOB, or export your data, so totals do not have to be keyed in twice.
Parts, stock and suppliers
Stop jobs stalling because a part was not there.
Parts and inventory
Part records with SKU, barcode, bin location, supplier and minimum level. Parts running low are highlighted and the right people are told in time to reorder.
More on parts and inventory →Suppliers and purchase orders
Keep supplier details together, raise purchase orders and receive deliveries so stock levels update automatically.
Parts catalogue search
Search an external parts catalogue against the exact vehicle in front of you, then add the right part to the job.
Run the business
The controls and visibility owners and managers need.
Reports
See revenue, jobs, technician and bay activity, and how many customers return, so decisions are based on what is actually happening.
Team, roles and permissions
Owners, managers, service advisors, mechanics and storemen each see only what they need, and you decide who can change what.
Your own workshop website
Publish a simple website for your workshop with your services, opening hours and an online booking button, without building anything yourself.
Data import and export
Bring your customers, vehicles and parts across from spreadsheets, and export your records whenever you need them.
Activity log
See who changed what and when, so questions about a job or an invoice can be answered.
Go deeper
- Workshop scheduling that respects your real capacitySchedule jobs against real workshop capacity: free bays, technician workload and leave. Catch clashes before they happen and keep customers updated.
- Quotes customers approve and invoices that are right the first timeTurn a job into a quote customers approve online line by line, then a GST-correct tax invoice. Xero and MYOB integration, online payment, quote follow-ups.
- Digital vehicle inspections your mechanics will actually useReplace paper inspection sheets. Mechanics mark OK, Attention or Fail on a phone or tablet, add photos, and turn findings into quote lines in one click.
- Parts and inventory that stay in step with the jobTrack parts with SKUs, barcodes and bin locations, see low stock, raise purchase orders and receive stock into inventory. Built for workshops.
See it in your own workshop
Try the live demo, or tell us about your workshop and we will help you get set up.
Talk to us